5. Dealing with Re-use Requests
Statement of Public Task
The Royal Commission on the Ancient and Historical Monuments of Wales’ (RCAHMW) Public Task under the Re-use of Public Sector Information Regulations 2015 (‘the Regulations’) consists of the obligations of the RCAHMW and the duties of its officials:
The RCAHMW produces, holds, and uses documents within its Public Task:
The Royal Commission is the investigation body and national archive for the historic environment of Wales.
Find out more about us on our About Us pages.
Our responsibilities are set out in our Royal Warrant.
Accordingly we:
To fulfill our public task we create, collect, compile and make available the following types of material:
Digital Datasets – geographically referenced data on archaeological, architectural, industrial and maritime sites, monuments, and landscapes, GIS data and catalogue metadata relating to hard copy and digital archives.
Archive Records – the categories of archive record we undertake to collect are set out in our National Monuments Record of Wales Collection Policy.
Reference Library – see our Library Collection Policy for details.
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The information held within the NMRW is made freely available under the Government Non-commercial License (NCGL) and can be accessed in multiple ways:
RCAHMW policy documents are freely available under the Open Government Licence (OGL) and may be accessed through our website.
The records held within the NMRW originate from various sources and hold multiple copyrights. Much is owned by the Crown and is managed and administered by RCAHMW on its behalf through our delegation of authority. This material is made available through the Non-Commercial Government Licence (NCGL) and holds value added status.
For commercial re-use of Crown copyright material held within the NMRW a licence will need to be requested. The RCAHMW will charge a commercial rate for material where the applicant intends to re-use it for commercial purposes. In this case, a request for re-use will incur a charge in accordance with the procedures outlined below. Charges are reviewed annually against the Re-use Regulations and comply with them. RCAHMW makes charges above marginal cost in line with exceptions 15 (3) (a) and (c).
Site data held on Coflein and the Historic Wales portal is freely available under the Open Government Licence.
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All requests to re-use material held by the NMRW must be made using the order form. Once a completed form has been received, the enquirer will be given a quote (as per current published price list (LES16)) – which will include the cost of the goods, post and packing and the licence fee (if appropriate, as per current published licence fees (LES17)). Upon confirmation, an invoice will be sent out and, once paid, the goods and licence agreement will be forwarded.
The RCAHMW is committed to dealing with all requests within 15 working days.
A priority search service is offered (subject to availability) whereby searches for archive material are undertaken and results sent out within 2 working days. Please see price list (LES16) for costs.
A priority search service is offered (subject to availability) whereby searches for archive material are undertaken and results sent out within two working days will be turned around within 5 working days. Please see price list (LES16) for costs.
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As an accredited member of the Information Fair Trader Scheme the RCAHMW complies with the standards set out by the Welsh Government’s ‘Managing Welsh Public Money’ (which allows RCAHMW to charge for copies and use of information). Please see price list (LES16) and licence fees (LES17) for details.
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The RCAHMW has a Complaints Policy which outlines the procedure for making a complaint and how it will be dealt with. This procedure will be applied in the event of any complaint received about requests for re-use of RCAHMW information. Re-users and licensees are welcome to comment on the public task statement and that their views will be considered when the statement is next reviewed. If re-users are not satisfied after filing a complaint, you are welcome to refer the complaint to the Information Commissioner under the re-use regulations.
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The RCAHMW will review this policy every four years and is due to be considered again in 2027.
Questions, comments and complaints may be submitted through the RCAHMW Contact Us page. If re-users are not satisfied after a complaint, they will have the option of referring this to the Information Commissioner under the re-use regulations.
2023
Mae’r polisi hwn hefyd ar gael yn y Gymraeg | This policy is also available in Welsh.
 | This document is available under the Open Government Licence. |
